Register of job applicants

NAME OF THE REGISTER

Register of job applicants

DATA CONTROLLER

Data Controller (as it is defined in applicable privacy laws and regulations) is Mipro Group Ltd. Oy and its subsidiaries. Of these subsidiaries, Mipro Oy ensures that your personal data is being processed according to this policy, and applicable privacy laws are adhered to.

Contact information regarding the register

Mipro Oy, Kunnanmäki 9, 50600 Mikkeli

Contact for privacy inquiries: Kati Häkkinen, e-mail: privacy@mipro.fi

HOW WE PROCESS YOUR DATA

To the register of job applicants, we collect data that are necessary for the recruitment of employees and for creating an employment relationship. We collect to the register only such data that are necessary for the performance of each task that is available and applied for by the applicant. When you send us an open application, we will store in the register those data that you give with an open application about yourself. Collection of personal data is based on the consent of the job applicant. We process personal data to assess the suitability of job applicants and to select employees for Mipro Oy’s open positions. Furthermore, we use personal data to take care and maintain communication between the job applicant and Mipro Oy.

DATA TO BE COLLECTED ABOUT YOU

We collect to the register those data that you give about yourself in your job application. These data include name and contact information, education and work experience information, and any other information provided by you in your application.

Data are complemented with further data given by you in the job interview if it takes place.

If you proceed in your applying process to the aptitude test, which will be arranged on the basis of your separate consent, the register will include data obtained from the possible aptitude test results. We receive these data from our partner who has organised the aptitude test.

HOW WE COLLECT YOUR DATA

We collect data for the register from yourself and with your consent from the recruitment partner in the connection of the aptitude test among other things.

If the job requires a security clearance or other clearances, we obtain data from the authors of these clearances with your consent.

DISCLOSURE AND TRANSFER OF PERSONAL DATA

Personal data may be disclosed to the group companies for recruiting purposes. Personal data are disclosed to such persons only who are responsible for the recruitment of the mentioned companies.

Persons working in service and maintenance tasks of the job applicant register have access to the personal data of the job applicant register to the extent it is necessary for the service and maintenance tasks.

If your application results in an employment relationship, data relevant to the employment relationship are disclosed from the job applicant register to Mipro Oy’s employee register.

Your data are not disclosed for marketing purposes.

TRANSFERS OF YOUR PERSONAL DATA OUTSIDE EU OR ETA

Your personal data is, in principle, not transferred outside EU or ETA, unless it is necessary for technical reasons in order to process the data. In these cases, we ensure with necessary agreements that your rights and confidentiality of your data are protected.

HOW LONG YOUR DATA IS BEING STORED

Data related to your job application are stored for 2 years after receipt of your application. You have right, if you wish, to request the removal of your data before the expiry of this period.

HOW YOUR DATA IS PROTECTED

Mipro abides by the obligation of confidentiality in its operations; every employee has signed a non-disclosure agreement at the time signing their employment contract. Access to systems containing information of job applicants is granted only to those employees whose duties include handling of the said information. User identifications to the systems are personal. Data are collected into data basis in separated networks that are protected by firewalls and other methods of filtering and managing the traffic. Systems, databases and their back-ups are located in locked and protected server premises, and access to them is granted only to persons assigned to their maintenance.

All possible non-digital information is stored in locked locations, with access only by individually entitled persons.

YOUR RIGHTS

You have the right to check at any time what data has been stored in the register of job applicants about you. If there are mistakes in the data, you have the right to have the inaccurate data corrected. You may also demand the deletion of the data before the defined storage time expires. If you want to make a request for inspection and/or correction or for deletion of your data, you have to send your request in writing, completed with your personal signature to the address:

Mipro Oy, Kunnanmäki 9, FI-50600 Mikkeli, Finland

Handling the requests is free, if more than 12 months have passed since last inquiry.

You have a right to file a complaint with a data protection authority about collection and use of your personal data. For more information, contact your local data protection authority.

For further information, please contact privacy@mipro.fi.